GOVERNMENT OF SINDH PROVINCIAL TRANSITION WING LOCAL GOVERNMENT, PUBLIC HEALTH
ENGINEERING, RURAL DEVELOPMENT &
KATCHI ABADIS DEPARTMENT
Karachi,
dated the 12th June, 2002
NOTIFICATION
No. LGD/PTW/LEGIS-III/2002/: With reference to the Provincial Transition Wing, Local Government, Public Health Engineering, Rural Development and Katchi Abadis Department's notification No. LGD/PTW/LEGIS-III/2002/1038 dated 31st May, 2002 and in exercise of the powers conferred by Section 191 of the Sindh Local Government Ordinance, 2001, the Government of Sindh is pleased to make the following rules :-
PART A –
GENERAL
1. Title and Commencement :– (1) These rules may be called the Sindh Union Administration
Rules of Business, 2002.
(2) They shall come into force at once.
2. Definitions :– (1) In these rules,
unless the context otherwise requires –
(i)
“business” means all
work done by the Union Administration in pursuance of the provisions of the
Ordinance or these Rules;
(ii)
“case” means a
particular matter under consideration and includes all papers relating to it
and necessary to enable the matter to be disposed of, viz., correspondence and notes and also any previous papers on the
subject or subjects covered by it or connected therewith;
(iii)
“committee” means a
committee constituted under the
Ordinance or under these Rules;
(iv)
“Council” means the
Union Council of the Union;
(v)
“Union
Administration” is a body corporate and comprises the Union Nazim, Naib Union
Nazim and not more than three Union Secretaries, and, where required, the
members of ancillary staff;
(vi)
“member” means a
member of the Union Council ;
(vii)
“Ordinance” means the
Sindh Local Government Ordinance, 2001;
(viii)
“public
representative” means an elected person to any political office;
(ix)
“Rules” mean Sindh
Union Administration Rules of Business, 2001;
(x)
"Secretaries"
means secretaries mentioned in Schedule -I to these Rules; and
(xi)
“Schedule” means a
schedule to these Rules.
(2) All words and expressions used in these
Rules, but not defined, shall, unless the context otherwise requires, have the
same meanings as in the Ordinance.
3. Business of Union Administration :– (1) The business of the Union Administration shall be
disposed of by the secretaries of the Union Administration.
(2) The Union
Secretaries, under the supervision of the Union Nazim shall coordinate and
facilitate in community development, functioning of the Union Committees and
delivery of such municipal services as are provided by the Union
Administration.
(3) The functions
of the Union Administration may be assigned to one or more secretaries.
(4) The
Union Nazim shall be responsible for efficient administration and discipline
and for proper conduct of the business assigned to the Union Administration and
for the due execution of the sanctioned policy.
4. Distribution
of Work in Union Administration :– (1)
Where there is more than one Secretary of the Union Administration, the
distribution of work among the Union
Secretaries shall be as under:-
i.
Union Secretary
(Union Committees) shall be responsible for all work relating to the Council
meetings and the work of all committees and any other function entrusted to him
by the Union Nazim.
ii.
Union Secretary
(Municipal Services) shall be responsible for Municipal Services provided by
the Union Administration and for all other functions entrusted to him by the
Union Nazim.
iii.
Union Secretary
(Community Development) shall be responsible for the Community Development work
of the Union Administration and for all other functions entrusted to him by the
Union Nazim.
(2) Union
Administration shall be organized as shown in Schedule-II
5. Transaction
of business :– (1) No important decision relating to the administration
of the Union shall be taken without the approval of the Union Nazim. The Union
Secretary concerned shall be responsible for implementation of decisions of the
Union Nazim.
(2) Decisions
taken by the Union Nazim under the provisions of the Ordinance shall not be
varied, reversed or infringed without consulting him.
(3) Where
the orders of the Union Nazim appear to involve a departure from the provisions
of the Ordinance, rules, regulations or Government policy, the Union Secretary
concerned shall resubmit the case to the Union Nazim inviting his attention to
the relevant laws, rules, regulations or Government policy and if the Union
Nazim disagrees with the Union Secretary concerned, he shall refer the case to
the Secretary, Local government Department for decision.
6. Responsibilities
of the Union Nazim :– (1) The Union
Nazim shall perform such functions and exercise such powers as assigned to him
under the Ordinance and these Rules.
(2) The
Union Nazim shall be the head of the Union Administration and ensure that the
business of the Union Administration is carried out in accordance with the
provisions of the Ordinance and the Rules made thereunder.
7. Responsibilities
of the Naib Union Nazim :– (1) The Naib
Union Nazim shall deputize the Union Nazim during his temporary absence.
(2) He
shall be a member of the Taluka Council or the Town Council, as the case may
be.
PART
– B OFFICE PROCEDURE
8. General
Procedure for Disposal of Business :– All
orders shall be made in writing. Where a verbal order is made, the Union
Secretary receiving the order shall take appropriate action if the situation so
demands if such order is not in contravention of rules and regulations and
reduce it in writing immediately and submit it to the Union Nazim as soon as
possible for confirmation.
9. Orders,
Instruments, Agreements and Contracts :– (1)
All executive actions of the Union Administration shall be expressed to be
taken in the name of the Union Administration.
(2) Every
order or instrument shall be signed by the Union Nazim and such signature shall
be deemed to be proper authentication of such order or instrument.
10. Meetings
:– The Union Nazim shall endeavor to convene weekly meetings of all the
Union Secretaries to discuss important pending cases and questions of general
interests concerning the Union Administration.
11. Information
to be supplied to a Monitoring Committee :– (1)
The Chairman or a member of a Monitoring Committee shall ask for information in
writing and the Union Nazim shall
supply the information as early as possible.
(2) Where the requisite information is of
classified nature, the information shall be supplied after observing all the
formalities as prescribed in the relevant rules and instructions.
12. Processing of
fresh receipts :– All fresh
receipts/cases shall be processed promptly and no case shall be kept pending
for more than three days by a Union
Secretary. If processing of a case requires more time, the Union Nazim
shall be informed.
13. Dealing with the
Public Representatives and Visitors :– (1) All Union Secretaries and other
ancillary staff working in the Union Administration shall use polite and decent
language while dealing with the public representatives and visitors to the
Union Administration.
(2) The Union Nazim shall be responsible to
ensure that citizens do not face any inconvenience due to absence of staff of
the Union Administration.
14. Approach to public representatives in service matters :– No
employee shall, directly or indirectly, approach any public representative or
any other non-official person to intervene on his behalf in his service
matters.
15. Action on the Reports of the Monitoring Committees :– (1) The
reports of the Monitoring Committees regarding Union Administration shall be
examined by the Union Secretaries and shall be submitted to the Union Nazim for
action.
(2) The Union
Nazim shall inform the Council about the action taken by him on the report (s)
of the Monitoring Committees.
16. Complaint
Cell :– The Complaint Cell
established under section 188 of the Ordinance shall function under the direct
supervision of the Union Nazim.
17. Inspection by the Union
Nazim :– (1) The Union
Nazim shall regularly inspect the working of offices in Union Administration.
He shall pay special attention to:
(i) compliance
with the Rules;
(ii) security arrangements;
(iii) general office management; and
(iv) proper
use and care of property, equipment and stationery etc under the control of the
Union office.
(2) The
Union Secretaries shall take follow up actions required to be taken for
corrective measures.
18. Action on the
reference received from Zila Mohtasib :–
(1) The reference received from the office of the Zila Mohtasib regarding the
Union Administration shall be attended to promptly for compliance and a reply
shall be submitted after obtaining the approval of the Union Nazim.
(2) The references requiring action by the
Union Administration shall be implemented in letter and spirit.
19. Directions to
the Chairman of Village Council/Neighbourhood Council :– Only
the Union Nazim may issue directive to a Chairman of Village
Council/Neighbourhood Council.
20. Protection
and communication of Official Information :–
No classified information acquired directly or indirectly from official
documents or relating to official
matters shall be communicated by a Union Secretary or staff of the Union
Administration to the press,
non-officials, unless specially empowered to do so.
21. Channel of
Correspondence :– All correspondence of the Union
Administration shall be conducted through the Union Nazim.
( BUXIAL KHAN
GUDARO )
CHIEF,
PROVINCIAL
TRANSITION WING
The Superintendent,
Sindh Government Press, Karachi. He is
requested to publish the same in the extra ordinary gazette immediately and
supply 3500 copies thereof to this office.
SCHEDULE- I
[See Rule 2(x)]
|
S. No. |
Secretary |
|
1 |
Union
Committees |
|
2 |
Community
Development |
|
3 |
Municipal
Services |
SCHEDULE-II
[See Rule 4(2)]
Union Administration
Organization
